The Open Enrollment period allows employees to make changes to their medical and dental insurance plans. This is the only time that employees can add members to their plans or change their plan outside of a life changing qualifying event.
- Rate and plan information along with a simple enrollment form can be found using the “Medical Insurance” tab below.
- Annual Open Enrollment information can be found using the "Annual Open Enrollment for Medical & Dental" tab below.
- Annual Notices About Health Insurance Coverage
- Annual Open Enrollment for Medical & Dental
- Attendance Forms
- Employee Wellness
- Flexible Spending Accounts
- Health Insurance News
- Life & Long-Term Disability Insurance
- Medical Insurance
- Privacy Practices
- Workplace Safety Information
2019 Anthem Renewal Information November 2018 Letter from Burke LaClair
Annually, we conduct informative sessions on understanding Social Security, Medicare and Elder Care Support Services. Information on upcoming sessions will be posted here.
If you or a family member is nearing retirement, understanding the benefits and complex interplay between Social Security and Medicare will be essential in helping you make the most appropriate retirement and health care purchase decisions for you and your family.
Additionally, there are a number of resources and services available through the North Central Area Agency on Aging (NCAA) to help older adults and their families navigate the healthcare insurance system and social service networks.
There will be an Open Enrollment Period in effect from May 1 - May 31, 2019 for Board of Education employees eligible for participation in the Board of Education medical and dental insurance programs.
Employees who elected not to participate in these programs at the initial offering may enroll at this time. Employees may switch between the different insurance plans and may add dependents to their plans during this period. The effective date of these changes is July 1, 2019.
During the Open Enrollment period, informational meetings will be held when employees can ask questions about plan options and in particular, whether the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) makes sense for them. Representatives from our new benefits advisor Lockton, CIGNA, and Employee Benefits Coordinator Terri Heintz will be on hand to discuss the highlights of the health plans and answer questions.
(Please note that there will be no health fair this year.)
Scheduled meetings dates are:
- May 2nd – Simsbury High School Amphitheater – 2:30.p.m. and 4:00.p.m.
- May 9th – Henry James Middle School Cafeteria – 2:30 p.m. and 4:00 p.m.
- May 14th – Squadron Line Library Media Center – One session at 3:45 p.m.
Click on one of links below to view the 2019-20 plan benefit rates and for examples of out-of-pocket expenses by plan. If there are no changes to your health insurance coverage, you do not need to re-enroll for 2019-20.
CIGNA Rate Information - If there are no changes to your health insurance coverage, you do not need to re-enroll for 2019-20.
For rate information, please see the Medical Insurance tab.
The perfect attendance program as established
Vacation Day Carry-over Request Forms:
All absences should be entered through the use of the Frontline Absence Management program. No paper forms are being utilized. Refer to your school secretary or Cindi Freilinger, Human Resources Coordinator, with questions.
If you have questions regarding attendance records or would like to request an attendance report, e-mail your questions / requests to Terri Heintz, Employee Benefits Coordinator for Simsbury Public Schools.
MetLife 2019-20 Dental Insurance - If there are no changes to your dental insurance coverage, you do not need to re-enroll for 2019-20.
MetLife is the dental insurance plan carrier for Simsbury Public Schools. Dental services covered are divided into 4 categories:
|(A)||Preventive & Diagnostic|
MetLife Dental Claim Form
Group Policy No: 1656128 / 0305879
Dental Call Center Telephone 1-800-942-0854
Members can use this link for a list of providers, verify eligibility, plan design and to review claim status or claim history. Employees must enter "Simsbury Board of Education" as the company name.
P.O. Box 981282
El Paso, TX 79998-1282
Evening Fitness Classes with Susan Rubenstein
Instructor Susan Rubenstein is offering evening fitness classes at Eno Memorial Hall. To register, call (860) 658-3273 or visit www.simsburyseniors.com.
Barre Body Fusion
This great workout combines the latest in Barre, Pilates and Yoga. For comfort, sneakers can be on or off. Please bring light weights and a mat.
WHEN: 5 to 6 p.m. Tuesdays, Sept. 3 to Dec. 3 (No class Oct. 15 or Nov. 5.)
COST: 12 classes for $81 or an $8.50 drop-in fee
The perfect class to help you de-stress after your busy day!
WHEN: 5 to 6 p.m. Wednesdays, Sept. 4 to Dec. 4 (No class Oct. 9, Oct. 16 or Nov. 27.)
COST: 11 classes for $74.25 or an $8.50 drop-in fee
Cardio Core Plus
This class is designed to give you a cardio burst, strength training, weights and core work, all in one complete workout.
WHEN: 5 to 6 p.m. Thursdays, Sept. 5 to Dec. 12 (No class Sept. 19, Oct. 10, Oct. 17, Nov. 28 or Dec. 5.)
COST: 10 classes for $67.50 or an $8.50 drop-in fee
Fitness Program Offerings
Fall Into Fitness at G Fitness – 1 Month Unlimited Classes for $99!
G Fitness is a studio in Simsbury that offers programs for individuals looking to promote weight loss and improve muscle toning; improve athletic performance; and rehab from injury or illness. They offer smaller class sizes, taught by certified personal trainers and fitness instructors with years of experience in the fitness industry. Classes are suited for all levels of fitness experience. G Fitness offers Barre, Pilates, Strength, Interval Training, and kick-boxing classes as well as blended classes that combine focus such as Cardio Pilates and Barre Bootcamp. Contact Gina Marecki at (860) 280-7591 for more information about the special offer for Town and Board of Education employees. More information is also available on the G Fitness website.
The Simsbury Board of Education adopted this Plan effective January 1, 2000. The intention of the Board of Education is that the Plan qualifies as a “cafeteria plan” within the meaning of Section 125 of the Internal Revenue Code of 1986 allowing eligible employees to use tax-free dollars to pay for certain kinds of benefits and expenses.
The Patient Protection and Affordable Care Act (PPACA), signed into law in March 2010, states that beginning January 1, 2011, over-the-counter (OTC) drugs or medicines not prescribed by a doctor will no longer be reimbursable under a Flexible Spending Account.
2019 Plan Highlights
Participation Fee (REDUCED) - Participation Fee is reduced to $5.00 per month. Annual cost is $60.00.
Health Care Account Maximum (No change) The FSA Health Care Account Maximum remains at $2,650 for 2019.
Metavante Benefits Card - The Flex Debit Card allows you to directly pay for your eligible flexible spending account expenses at the point of service. Manual claim reimbursements are also an option for eligible dependent or health care expenses.
Flex Grace Period Amendment - In an effort to ease the pain of the "use-it-or-lose-it" rule, the IRS has provided a two and one-half month grace period for amounts (called “temporary carry-over amounts) remaining in the flexible spending account (FSA) at the end of the plan. The grace period will not exceed the 15th day of the third month after the end of the Plan Year (i.e., two-and-a-half months).
Limited Purpose Flexible Spending Account – All benefit eligible employees with a Health Savings Account (HSA) are eligible to participate in the Limited Purpose Flexible Spending Accounts. Generally, any dental or vision expenses considered to be tax deductible by the IRS under IRC 213(d) can be reimbursed through the Limited Purpose Flexible Spending Account. The Limited Purpose Flexible Spending Account allows eligible employees to be reimbursed for certain dental and vision services (not covered by their medical plan) on a pre-tax basis. The result, through proper use of the plan, can be more money in your pocket!
Participation in the FSA Health Care account will impact your eligibility to a Health Savings Account (HSA). If you or your employer on your behalf, actively contribute to an HSA account, or your spouse contributes to an HSA, you may not participate in the FSA Health Care Account.
For more information, click on the links below:
- Notice of Open Enrollment for Flexible Spending Accounts
- General Information and Mobile App Instructions
- Eligible Expenses
- 2019 Enrollment Form
- 2019 Limited Purpose Enrollment Form
- 2019 Reimbursement Form
Flexible Spending Accounts / Payroll Dates 2019
(No deductions taken from 3rd payroll in a month)
(No deductions taken during summer months – July and August)
- January 3 and 17
- February 14 and 28
- March 14 and 28
- April 11 and 25
- May 9 and 23
- June 6 and 20
- (No Deductions taken during July and August)
- September 12 and 26
- October 10 and 24
- November 7 and 21
- December 5 and 19
Health Care Reform - State Insurance Exchange / Marketplace
The Hartford is the Long Term Disability Insurance plan carrier for Simsbury Public Schools.
The Plan Benefit for eligible employees (excluding SSASA and SEA members) is 60% of individual's monthly salary up to a maximum of $1,500 per month and includes a 90-day waiting period. The Plan Benefit for SSASA members is a maximum of $6,000 per month. The Plan Benefit for SEA members is a maximum of $3,000 per month.
New Hire eligibility requirements include working a minimum of 30 hours per week (20 hours per week for SEA members) and completion of a 1-month waiting period. Late enrollments must complete Evidence of Insurability form.
Plan enrollment concludes at termination of employment with Simsbury Board of Education.
UNAFF. & NUTRITION Svcs.
|PLEASE NOTE: Summaries listed below are for 2018-19. The 2019-20 summaries will be posted at a later date.|
Summary of Benefits and Charges:
Summary of Benefits and Charges:
Summary of Benefits and Charges:
Summary of Benefits and Charges:
Summary of Benefits and Charges:
|Enrollment Form||Enrollment Form||Enrollment Form||Enrollment Form||Enrollment Form||Enrollment Form|
|Waiver of Medical Coverage (for ALL groups)|
Simsbury Notice of Privacy Practices:
As a requirement of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Regulation, the Simsbury Public Schools is required to provide you with a Notice of Privacy Practices. Under HIPAA guidelines, group health plans and flexible spending plans must notify participants about their Notice of Privacy Practices (NPP) at least once every three years. Simsbury Public Schools has distributed a copy of this notice to all participants. The complete copy of Simsbury Public Schools Notice of Privacy Practices is also available by clicking on the link below:
Simsbury Public Schools Notice of Privacy Practices
As explained in the complete privacy notice, Simsbury Public Schools is required by law to put in place reasonable measures that protect the privacy of your individually identifiable health information that is transmitted or maintained by the Plan in any form. This health information is considered protected health information (PHI). The type of health information maintained by Simsbury Public Schools includes the following: name, address, telephone number, birth date, names of relatives, social security number, e-mail address, fax number, income, health provider, physician notices, and copies of medical or dental claims. The NPP plan describes under what circumstances the Simsbury Public Schools may use and/or disclose health information about you and how you can access that information.
The NPP explains your rights to review copy or amend certain health information we have about you. The plan also outlines your rights to ask us to share your health information with certain individuals. The Authorization for Release of Health Information form [link not available] is available for personal requests.
THE DOCTORS TREATMENT CENTER of Granby will provide managed care services for all workplace injuries and illnesses.
A Medical Care Plan has been filed with and approved by the State of Connecticut Workers Compensation Commission. A network of quality medical providers that includes physicians, chiropractors, family/general practice, internal medicine, neurology, optometrists, physical /occupational therapists, orthopedic surgery, and radiology, all of whom are committed to providing prompt, efficient care.
Participation in the plan will be mandatory for all new injuries occurring on or after the effective date of the Medical Care Plan. The effective date of the Medical Care Plan is November 24, 2014.
Injured employees will be required to treat only with providers listed in the PPN. If treatment occurs outside the PPN, Workers' Compensation benefits shall be suspended (subject to the order of a Workers' Compensation Commissioner.)
You must immediately report all work-related injuries to your supervisor.
If you have questions regarding insurance eligibility or insurance claims, e-mail link Terri Heintz, Payroll/Benefits Coordinator.