Employee Benefits
Important Health Insurance Notice
from Burke LaClair, Business Manager
The Open Enrollment period for employees who qualify for Simsbury Public Schools health insurance begins Tuesday, May 1, 2018 and continues through Thursday, May 31, 2018.
All Open Enrollment changes must be sent to Terri Heintz, Payroll/ Benefits Office by June 1, 2018 and will become effective July 1, 2018. The Open Enrollment period allows employees to make changes to their medical and dental insurance plans. This is the only time that employees can add members to their plans or change their plan outside of a life changing qualifying event.
- Rate and plan information along with a simple enrollment form can be found using the “Medical Insurance” tab below.
- Annual Open Enrollment information can be found using the "Annual Open Enrollment for Medical & Dental" tab below.
Please note that we will be conducting the following informational sessions with our representative from Cigna and our benefits advisor in the upcoming weeks:
- May 8th – Squadron Line School Library – 3:45 p.m.
- May 9th – Henry James Middle School Cafeteria – 2:30 p.m. and 4:00 p.m.
- May 14th – High School Auditorium – 2:30 p.m. and 4:00 p.m.
(Please note that there will be no health fair this year.)
For more information, please contact Terri Heintz, Payroll/Benefits Coordinator at 860-323-8145 or Jen Murphy, Payroll/Benefits Specialist at 860-323-8141.
- Annual Notices About Health Insurance Coverage
- Annual Open Enrollment for Medical & Dental
- Attendance Forms
- Dental
- Employee Wellness
- Flexible Spending Accounts
- Health Insurance News
- Life & Long-Term Disability Insurance
- Medical Insurance
- Privacy Practices
- Workplace Safety Information
Annual Notices About Health Insurance Coverage
Annual Open Enrollment for Medical & Dental
There will be an Open Enrollment Period in effect from May 1 - May 31, 2018 for Board of Education employees eligible for participation in the Board of Education medical and dental insurance programs.
Employees who elected not to participate in these programs at the initial offering may enroll at this time. Employees may switch between the different insurance plans and may add dependents to their plans during this period. The effective date of these changes is July 1, 2018.
During the Open Enrollment period, informational meetings will be held when employees can ask questions about plan options and in particular, whether the High Deductible Health Plan (HDHP) with a Health Savings Account (HSA) makes sense for them. Representatives from our benefits advisor Arthur J. Gallagher & Co., CIGNA, and Employee Benefits Coordinator Terri Heintz will be on hand to discuss the highlights of the health plans and answer questions.
Scheduled meetings dates are:
- May 8th – Squadron Line School Library – 3:45 p.m.
- May 9th – Henry James Middle School Cafeteria – 2:30 p.m. and 4:00 p.m.
- May 14th – High School Auditorium – 2:30 p.m. and 4:00 p.m.
(Please note that there will be no health fair this year.)
Click on one of links below to view the 2018-19 plan benefit rates and for examples of out-of-pocket expenses by plan. If there are no changes to your health insurance coverage, you do not need to re-enroll for 2018-19.
CIGNA Rate Information - If there are no changes to your health insurance coverage, you do not need to re-enroll for 2018-19.
For rate information, please see the Medical Insurance tab.
Attendance Forms
The perfect attendance program as established
Vacation Day Carry-over Request Forms:
If you have questions regarding attendance records or would like to request an attendance report, e-mail your questions / requests to Terri Heintz, Employee Benefits Coordinator for Simsbury Public Schools.
Dental
MetLife 2018-19 Dental Insurance - If there are no changes to your dental insurance coverage, you do not need to re-enroll for 2018-19.
MetLife is the dental insurance plan carrier for Simsbury Public Schools. Dental services covered are divided into 4 categories:
| (A) | Preventive & Diagnostic |
| (B) | Basic Restorative |
| (C) | Major Restorative |
| (D) | Orthodontic Services |
MetLife Dental Claim Form
Group Policy No: 1656128 / 0305879
Dental Call Center Telephone 1-800-942-0854
Website: www.metlife.com/mybenefits
Members can use this link for a list of providers, verify eligibility, plan design and to review claim status or claim history. Employees must enter "Simsbury Board of Education" as the company name.
P.O. Box 981282
El Paso, TX 79998-1282
Employee Wellness
Flexible Spending Accounts
The Simsbury Board of Education adopted this Plan effective January 1, 2000. The intention of the Board of Education is that the Plan qualifies as a “cafeteria plan” within the meaning of Section 125 of the Internal Revenue Code of 1986 allowing eligible employees to use tax-free dollars to pay for certain kinds of benefits and expenses.
The Patient Protection and Affordable Care Act (PPACA), signed into law in March 2010, states that beginning January 1, 2011, over-the-counter (OTC) drugs or medicines not prescribed by a doctor will no longer be reimbursable under a Flexible Spending Account.
2018 Plan Highlights
Participation Fee (unchanged) - $5.85/month – Annual cost is $70.20.
Health Care Account Maximum Increase from $2,600 to $2,650 for 2018.
Metavante Benefits Card - The Flex Debit Card allows you to directly pay for your eligible flexible spending account expenses at the point of service. Manual claim reimbursements are also an option for eligible dependent or health care expenses.
Flex Grace Period Amendment - In an effort to ease the pain of the "use-it-or-lose-it" rule, the IRS has provided a two and one-half month grace period for amounts (called “temporary carry-over amounts) remaining in the flexible spending account (FSA) at the end of the plan. The grace period will not exceed the 15th day of the third month after the end of the Plan Year (i.e., two-and-a-half months).
Limited Purpose Flexible Spending Account – All benefit eligible employees with a Health Savings Account (HSA) are eligible to participate in the Limited Purpose Flexible Spending Accounts. Generally, any dental or vision expenses considered to be tax deductible by the IRS under IRC 213(d) can be reimbursed through the Limited Purpose Flexible Spending Account. The Limited Purpose Flexible Spending Account allows eligible employees to be reimbursed for certain dental and vision services (not covered by their medical plan) on a pre-tax basis. The result, through proper use of the plan, can be more money in your pocket!
Participation in the FSA Health Care account will impact your eligibility to a Health Savings Account (HSA). If you or your employer on your behalf, actively contribute to an HSA account, or your spouse contributes to an HSA, you may not participate in the FSA Health Care Account.
For more information, click on the links below:
- Memo from the Business Manager
- Notice of Open Enrollment for Flexible Spending Accounts
- General Information and Mobile App Instructions
- Eligible Expenses
- 2018 Enrollment Form
- 2018 Limited Purpose Enrollment Form
- 2018 Reimbursement Form
Flexible Spending Accounts / Payroll Dates 2018
20 Payrolls
(No deductions taken from 3rd payroll in a month)
(No deductions taken during summer months – July and August)
- January 4 and 18
- February 1 and 15
- March 1 and 15
- April 12 and 26
- May 10 and 24
- June 6 and 21
- (No Deductions taken during July and August)
- September 13 and 27
- October 11 and 25
- November 8 and 21
- December 6 and 20
Health Insurance News
Life & Long-Term Disability Insurance
Life Insurance - The Hartford
Long-Term Disability Insurance - The Hartford
The Hartford is the Long Term Disability Insurance plan carrier for Simsbury Public Schools.
The Hartford Long Term Disability Insurance - Employee Booklet
The Plan Benefit for eligible employees (excluding SSASA and SEA members) is 60% of individual's monthly salary up to a maximum of $1,500 per month and includes a 90-day waiting period. The Plan Benefit for SSASA members is a maximum of $6,000 per month. The Plan Benefit for SEA members is a maximum of $3,000 per month.
New Hire eligibility requirements include working a minimum of 30 hours per week (20 hours per week for SEA members) and completion of a 1-month waiting period. Late enrollments must complete Evidence of Insurability form.
Plan enrollment concludes at termination of employment with Simsbury Board of Education.
Medical Insurance
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UNAFFILIATED & NUTRITION SERVICES |
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| PLEASE NOTE:Summaries listed below are for 2017-18. The 2018-19 summaries will be posted at a later date.
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| Enrollment Form | Enrollment Form | Enrollment Form | Enrollment Form | Enrollment Form | Enrollment Form |
| Waiver of Medical Coverage (for ALL groups) | |||||
Privacy Practices
HIPPA Notice of Privacy Practices
Simsbury Notice of Privacy Practices:
As a requirement of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy Regulation, the Simsbury Public Schools is required to provide you with a Notice of Privacy Practices. Under HIPAA guidelines, group health plans and flexible spending plans must notify participants about their Notice of Privacy Practices (NPP) at least once every three years. Simsbury Public Schools has distributed a copy of this notice to all participants. The complete copy of Simsbury Public Schools Notice of Privacy Practices is also available by clicking on the link below:
Simsbury Public Schools Notice of Privacy Practices
As explained in the complete privacy notice, Simsbury Public Schools is required by law to put in place reasonable measures that protect the privacy of your individually identifiable health information that is transmitted or maintained by the Plan in any form. This health information is considered protected health information (PHI). The type of health information maintained by Simsbury Public Schools includes the following: name, address, telephone number, birth date, names of relatives, social security number, e-mail address, fax number, income, health provider, physician notices, and copies of medical or dental claims. The NPP plan describes under what circumstances the Simsbury Public Schools may use and/or disclose health information about you and how you can access that information.
The NPP explains your rights to review copy or amend certain health information we have about you. The plan also outlines your rights to ask us to share your health information with certain individuals. The Authorization for Release of Health Information form is available for personal requests.
Workplace Safety Information
THE DOCTORS TREATMENT CENTER of Granby will provide managed care services for all workplace injuries and illnesses.
A Medical Care Plan has been filed with and approved by the State of Connecticut Workers Compensation Commission. A network of quality medical providers that includes physicians, chiropractors, family/general practice, internal medicine, neurology, optometrists, physical /occupational therapists, orthopedic surgery, and radiology, all of whom are committed to providing prompt, efficient care.
Participation in the plan will be mandatory for all new injuries occurring on or after the effective date of the Medical Care Plan. The effective date of the Medical Care Plan is November 24, 2014.
Injured employees will be required to treat only with providers listed in the PPN. If treatment occurs outside the PPN, Workers' Compensation benefits shall be suspended (subject to the order of a Workers' Compensation Commissioner.)
You must immediately report all work-related injuries to your supervisor.
Questions About Insurance Eligibility or Claims?
If you have questions regarding insurance eligibility or insurance claims, e-mail link Terri Heintz, Payroll/Benefits Coordinator.